Policies and Procedures

  • Building Policy

    Code of Conduct

    The University Libraries are committed to providing users with an environment that is safe, well maintained and conducive to study and research. Users and visitors are expected to engage in behavior that does not interfere with these efforts and that does not result in the improper use of Libraries' facilities. Users and visitors are also expected to abide by all relevant university policies, state and federal laws, and those general principles that guide civil behavior and discourse in an academic environment.

    To ensure that all library users and visitors are able to use University Libraries' resources and services effectively, University Libraries requires full compliance with the rules and regulations listed below. Entering the library represents a tacit agreement to abide by these rules.


    General Behavior

    • Observe all posted rules of library use, including, but not limited to, restrictions related to cell phone use, use of quiet study areas, consumption of food and drink, and computer use.
    • Use furniture, library equipment and facilities in an appropriate manner and as designed; e.g. aisles and walk spaces are to remain freely passable at all times to ensure egress, public restrooms are not to be used as a bathing/washing/laundry facility, the Libraries are not to be used as a dwelling or for the purpose of sleeping.
    • Avoid theft – do not leave personal belongings unattended. The library is not responsible for the loss or theft of personal property.
    • A parent or guardian must supervise children under age 14.
    • Unless otherwise posted, it is permissible to consume food and non-alcoholic beverages in the Libraries; beverages must be in spill-proof containers.
    • Dispose of trash or recyclables in appropriate receptacles.
    • Shirts and shoes must be worn at all times.

    Prohibited Behavior

    • Preventing or limiting access to library resources through theft, vandalism or the deliberate misplacement of materials.
    • Defacing, destroying, or corrupting any University Libraries’ information resources.
    • Engaging in disorderly or disruptive conduct.
    • Verbally abusing, verbally assaulting or threatening to do bodily harm, and engaging in any form of mental or physical harassment. It is inappropriate, and in some cases illegal, to intentionally annoy, harass, or stalk any person, or engage in any other conduct which interferes with service or with the use and enjoyment of the library by others.
    • Sexually harassing another person by making repeated and/or unwelcome sex-related comments or sexual overtures, or engaging in other similar physical behaviors, which interfere, or are intended to interfere, with another person’s work or study.
    • Being in unauthorized areas of the libraries, remaining in the libraries after closing or when requested to leave during emergency situations or drills.
    • Tampering with emergency mechanisms (e.g. alarms, extinguishers, opening emergency exits in non-emergency situations).
    • Smoking or using tobacco products in the libraries.
    • Possessing firearms or other weapons on state property.
    • Having/using a bicycle in the library; using roller blades or skateboards in the library.
    • Selling, soliciting, distributing or displaying any unapproved materials.
    • Bringing animals into the library, unless they are certified assistance animals and registered with the Disability Resource Center.
    • Failing to comply with directions of university officials or law enforcement officers who have identified themselves as such.

    Compliance Measures

    All portable items, e.g. backpacks, bags, briefcases, may be subject to inspection by Library personnel. Proper identification may be requested by any library staff member and must be presented upon request. Users or visitors whose conduct or activities violate the above expectations will be asked to modify their behavior or leave the library. Failure to comply with these rules and regulations may result in the loss of library privileges in addition to other legal consequences. The Libraries will pursue infractions or misconduct through campus disciplinary channels and/or law enforcement as appropriate.

  • Circulation Policy

    Borrowing Policies


    • Undergraduate Lending Policy Undergraduate refers to students are who are working towards their Bachelors and are currently enrolled in classes.
    • Graduate Student Lending Policy Graduate students are students who are working towards their Masters or Doctoral degree. They must be currently enrolled in a class at the University.
    • Staff Lending Policy Staff includes all Staff employed by the University.
    • Faculty Lending Policy Faculty includes all members of the faculty at UNR as well as members of the faculty that are considered to be LOA faculty.
    • Community Borrower Community Borrowers are members of the community who have paid a fee to borrow books from University Libraries. Alumni, TMCC Students and retired faculty and staff also fall under this category.

    Document Delivery Policies


    About Interlibrary Borrowing

    • Interlibrary loan is a transaction in which library material, or a copy of the library material, is made available by one library to another upon request. When library materials are not available in the UNR Libraries, library users may request those items through Document Delivery Services. An interlibrary loan transaction has two components: borrowing and lending. This policy addresses the borrowing component.
    • UNR Document Delivery Services abides by the American Library Association's National Interlibrary Loan Code for the United States, 2001 and the specific policies of lending libraries. In addition, Document Delivery Services complies with the Copyright Act of 1976 (Title 17 of the United States Code) and guidelines developed by the National Commission on New Technological Uses of Copyrighted Works, known as the CONTU guidelines, as described in the Library of Congress' Copyright Publication number 21.

    Eligible Users

    • Library users with valid UNR library cards may use the service as follows:
      • UNR faculty, staff, graduate students, and undergraduate students are eligible for the service.
      • Nevada System of Higher Education (non-UNR affiliated) faculty and staff may use the service for $3 per request plus any associated fees.
      • Community Borrowers may use the service for $10 per request plus any associated fees.

    View Full Borrowing Policies



  • Computer Use Policy

    Computer Use Policies


    View OIT Computer Use Policies

  • Copyright Policy

    Copyright


    The University of Nevada, Reno is committed to upholding U.S. copyright law, and works to ensure that copyright, particularly as it applies to digital assets, is respected within the University community.

    Copyright Statement


    All text, images, logos and information contained on official University websites are the intellectual property of the University of Nevada, Reno and the Nevada System of Higher Education unless otherwise indicated. U.S. copyright law provides protection for all content, with or without this statement. Reproduction of any content—text, images, photographs, etc.—requires permission.

    It is the responsibility of all departments and individuals posting materials to University websites to ensure that these postings do not violate the proprietary rights of others and does not violate University policy or local, state and federal laws.

    The design, photographs, and logos and other marks used on University websites are directly managed by the department listed as contact for those sites and should not be used without the express consent of the posting department.

    View Full University Copyright Policy

  • Gifts-in-Kind Policy

    Policy Statement


    The University of Nevada, Reno Libraries do not accept gifts of books, journals, magazines, audio/video tapes/CDs/DVDs or other materials that were produced in large numbers for sale to the general public.

    Rationale


    As a result of our shift to digital content, online access to materials, and increasingly efficient technologies for acquiring print as well as multimedia materials, the expenses associated with evaluating and processing gift materials have become prohibitive. In addition, audio and video content, which has been purchased for individual use, frequently has licensing restrictions that limit its use to the individual who purchased it.

    Special Considerations


    While the Libraries do not accept in-kind gifts as noted above, the University Libraries Special Collections & University Archives may accept donations of rare books, manuscripts, individual or family papers, organizational or business records, photographs, media, and other materials that support the research mission of Special Collections & University Archives. The Basque Library may accept materials that relate to Basque history and culture, including papers, photographs, and other media.

    Alternatives for Donating Materials


    For your convenience, we have compiled a list of alternatives for donating or recycling materials

    View Gifts-in-Kind Policy

  • Knowledge Center and DeLaMare Tour Policies

    Knowledge Center Instructional Services and Tours for School Groups


    High school groups (grades 10-12):

    University Libraries Research Services staff conduct instructional sessions on a limited basis for high school groups. These sessions typically support student assignments requiring the use of the UNR Libraries print and online collections. Such services for high school groups are subject to the following guidelines:

    • All sessions must be scheduled at least one week in advance, with confirmation by letter, telephone or email. Please contact Kathy Anderson ( kathleenanderson@unr.edu or 775-682-5663) for more information.
    • Groups are usually limited to a maximum of 25 secondary school students.
    • Instructional sessions for high school groups are typically scheduled during weekdays between 8:30 am-5:00 pm. Sessions will not be scheduled during the university's midterm and final exam periods. Scheduling is limited by UNR Library staff availability.
    • Teachers and adult supervisors are expected to remain with their students at all times during a library visit. UNR staff cannot accept responsibility for supervising non-UNR students.
    • No exceptions are made to the Circulation Code for Community Borrowers. Community borrowers must be 18 years old or older, pay an annual fee, and are limited to having 10 books checked out at a time. See the Community Borrowers FAQ for details.

    Other School Groups

    • As a general rule, the UNR Libraries do not provide instructional sessions for children under grades 10-12.
    • Walk-through tours for other school children may be arranged through the UNR Office for Prospective Students (775-784-4700 or 1-866-2NEVADA). The Prospective Student Office staff will coordinate such tours with the University Libraries Research Services staff to avoid scheduling conflicts.
    • The UNR Libraries does not provide tours or group instructional services for groups from post-secondary institutions that are unaffiliated with the Nevada System of Higher Education.

    DeLaMare Library Available Instructional Services and Tours for School Groups


    High School Groups (grades 10-12):

    DeLaMare Library staff conduct instructional sessions on a limited basis for high school groups. These sessions typically support student assignments that will relate directly with creation and innovation using Makerspace tools and resources. Such services for high school groups are subject to the following guidelines: All sessions must be scheduled at least one month in advance, with confirmation by letter, telephone or email. Please contact Maria Duque-Rueda (mduquer@unr.edu or 775-682-7379 for more information.

    • Groups are usually limited to a maximum of 25 secondary school students.
      Instructional sessions for high school groups are typically scheduled during weekdays between 8:30am-5:00pm. Sessions will not be scheduled during the university's midterm and final exam periods. Scheduling is limited by DeLaMare Library staff availability.
    • Teachers and adult supervisors are expected to remain with their students at all times during a library visit. UNR staff cannot accept responsibility for supervising non-UNR students.
    • No exceptions are made to the Circulation Code for Community Borrowers. Community borrowers must be 18 years old or older, pay an annual fee, and are limited to having 10 books checked out at a time. See the Community Borrowers FAQ for details.

    Other School Groups

    • As a general rule, the UNR Libraries do not provide instructional sessions for children under grades 10-12.
    • Walk-through tours for other school children may be arranged through the UNR Office for Prospective Students (775-784-4700 or 1-866-2NEVADA). The Prospective Student Office staff will coordinate such tours with the University Libraries Research Services staff to avoid scheduling conflicts.
    • The UNR Libraries does not provide tours or group instructional services for groups from post-secondary institutions that are unaffiliated with the Nevada System of Higher Education.
  • Locker Policies

    Libraries Lockers Policies


    In the Mathewson-IGT Knowledge Center there are 88 lockers on the first floor that are available for students to check out for one semester. Please read the use policy below and fill out a Locker Request form at the Library Services desk on the 2ndfloor.

    In the DeLaMare Library there are 16 lockers available on the north-east side of the first floor for check-out. Please read the policy below and check for availability at the Circulation desk in the DeLaMare basement.

    For First time users, lockers are available the Friday before classes begin for the semester. If you have had a locker in the previous semester, you must wait until the first Friday following the start of classes. We appreciate your cooperation.

    Basic Rental Policies


    • Lockers are distributed on a first come, first served basis.
    • You will be provided a lock or key at the time of check out. Do not put your own lock on any locker. It will be removed.
    • There will be one locker per student per semester. Check out ends the last day of instruction each semester. Lockers are not renewable.
    • You must empty and clean your locker by the due date. Please leave the lock locked, on the locker. Any unclaimed items will be taken to the JCSU lost and found.
    • The Libraries is not responsible for any lost, stolen, or damaged items.
    • The Libraries reserves the right to inspect locker contents if deemed necessary.
    • The Libraries reserves the right to terminate your locker agreement at any time for any campus security violations and/or student misconduct.
    • Do not store perishable or prohibited items in the locker.
  • Makerspace Use

    DeLaMare Library Makerspace Use Policy


    The DeLaMare Science & Engineering Library prohibits the use of makerspace equipment and services for any unlawful purpose. DeLaMare Library end users assume all responsibility for compliance with local, university, state, and federal policies and laws, including those laws addressing weapons and intellectual property infringement.

    The DeLaMare Library prohibits the fabrication of items that are unsafe, harmful, dangerous, or that may pose an immediate threat to the well being of others: for example, guns and other possibly lethal weapons.

    The DeLaMare Library reserves the right to refuse any equipment use or service request.

    Intellectual Property at UNR


    As a Patent and Trademark Resource Center, the Libraries can inform users on a variety of intellectual property issues, including patents, trademarks, copyright, and Creative Commons. For more information and a full list of services available or to make a free consultation, view our patents guide

    For information about who owns intellectual property created on campus, the University Libraries refer users to the University of Nevada, Reno Intellectual Property Policy. The policy can be found at: hUniversity of Nevada, Reno Intellectual Policy

    View Full Makerspace Use Policy

  • Poster Printing Policies

    Clientele


    The primary clientele of the @One poster printing service is University of Nevada Reno students, faculty, and staff printing one-off posters for scholarly activities such as homework assignments, professional conference poster sessions, and college or department show-and-tell presentations. An important but secondary clientele is departments, colleges, and university organizations requesting batch promotional print jobs (a batch job is defined as any request for more than 5 copies of a single print).

    Guidelines


    • To assure that we meet the needs of our primary clientele in a timely manner the following guidelines are established:
    • Poster requests from primary clientele have top priority; these requests will be filled within 24 business hours, following payment and receipt of the poster print file;
    • @One staff does not create, re-size, spot-check, or spell-check for errors, or otherwise edit, posters – that is the responsibility of the customer. @One staff will assist customers in some aspects of poster creation, such as technical creation advice, advice regarding which software to use, and some basic instruction on using the software;
    • Orders should be picked up within 3 business days. Unclaimed orders after that time may be recycled or thrown away, with no refund or reprint given.
    • @One Printing closes one-half hour before the building closes. No orders are taken within one-half hour of closing;
    • Payment for poster printing is due when the job is requested, and can be paid in Wolfbucks, debit or credit card. We no longer accept Internal Purchase Orders (IPO’s) or cash. An estimate is just that, until a final ticket has been generated for immediate payment;
    • Customers requesting that a poster be reprinted owing to errors that are a consequence of their work - such as typos, color out of gamut, pixilation, ‘darker than expected’, etc. - will need to pay for the reprint. Keep in mind that all images will print darker than what is viewed on the computer screen. If color shade/gamut is particularly important to you, let us know during the ordering process;
    • Posters will be reprinted at no charge if errors occur from @One staff or equipment;
    • hile batch jobs will be completed expediently, entities are strongly encouraged to submit print files for batch jobs well in advance of the date they are needed. Plan for one day of processing for every for every 5 images submitted. Ie, 30 images may take up to 6 business days to complete.
    • @One does not print materials intended to promote non-University of Nevada, Reno organizations, or for monetary gain. We will not print images with a copyright;
    • @One printing services are restricted to people with an active University of Nevada, Reno NetID account.

    View Full Poster Printing Policies

  • Room Reservation Policies

    General Room Policy


    The Mathewson-IGT Knowledge Center is a showpiece for the campus. The building is in high demand for meeting and special event space, attractive for its architectural interest and beauty as well as for its proximity to parking, athletic, and student services facilities. The room reservation policy was created for several reasons:

    • To preserve the beauty and condition of the facility and its furnishings
    • To preserve an atmosphere conducive to learning and research, the primary purpose of the facility. Reservation policies will minimize noise and disruption and limit the use of the building for special events in order to preserve its learning and research purpose, especially during peak times of the academic year.
    • To ensure compliance with state fire and safety codes in order to protect inhabitants at all times.

    Reserve a Room

    FAQs


    • The Mathewson-IGT Knowledge Center is for student and university entity use with no fee.
    • Food and beverages are allowed in most rooms except the Auditorium.
    • Rooms are set up for general use primarily with fixed seating.
    • The reserving group is responsible for restoring the room and furniture to its original setup and ensuring that the space is clean.
    • The reserving group will be held liable for any theft or damage to the facility.
    • All meetings, classes, or special events must occur within posted operating hours.
    • Scheduling of rooms is by single date or ad hoc events only and must be made before 4 p.m. the day prior to the booking.
    • Recurring reservations are not available outside of Classroom Scheduling.
    • Regularly scheduled classes may use the facilities but not as a replacement for Ad-Astra assigned campus classrooms.
    • Room reservations should be canceled if the group’s plans change and the space is no longer needed.

    View Full Room Reservation Policies

  • Special Events Booking

    Reception/Event Room Reservation Policy


    • University units and groups, including registered student groups and University sponsored groups, may apply to use the event rooms in the Mathewson-IGT Knowledge Center for educational, cultural, or fund-raising events. Reservations are subject to the approval of the Dean of Libraries.
    • Event rooms are available one-half hour after the Knowledge Center opens to one-half hour before the building closes, including weekends. Regular fall and spring semester hours follow. The schedule varies for holidays and academic breaks.
    • Event rooms cannot be booked during peak study/use times. Blackout periods begin the Sunday of the week before dead day and continue through the end of finals during Fall and Spring semesters. Other blackout dates may be imposed, as necessary, depending on campus activities and student needs.

    View Full Special Events Booking Policy

  • Study Carrels

    Study Carrel Policy


    Admission to the Faculty/Graduate Study Area is controlled by a key card. Wolfcards for faculty and graduate students will be programmed to allow access to the Study Area. Visit the Knowledge Center Administrative Office, Room 513, during regular business hours to activate your Wolfcard.

    A $10.00 deposit will be charged for the individual study or locker key. If the key is not returned to the Knowledge Center Administrative Office at the end of the designated assignment period, the deposit will be forfeited. Knowledge Center staff will not open a study for any person other than the one to whom the key was originally issued.

    View Full Study Carrel Policy

  • Wells Fargo Auditorium Policies

    Wells Fargo Auditorium


    The Wells Fargo Auditorium may be used by University affiliated groups for the following purposes:

    • Cultural events such as lectures, videos, broadcasts, and performances
    • Academic programs sponsored by university departments and organizations
    • University business such as workshops, administrative forums, and ceremonies
    • Events sponsored by student organizations that are registered with the ASUN or GSA Student Activities Offices

    The auditorium is not available for non-University sponsored groups, regular classes after 5:30 p.m., or on-going regularly scheduled meetings.

    View Full Wells Fargo Auditorium Policies