Ensuring the appropriate preservation and disposition of official University records is a shared responsibility. We’re here to help!
This page explains how to transfer official records. Looking for information on how to donate your personal materials instead?
What we do
Special Collections and University Archives provides professional guidance and expertise in assuming custody of historical records no longer needed in University offices, and in providing reference services and access to users.
When you notify us that you have records, we will discuss with you the type and quantity of records to be transferred. Arrangements can often be made via phone or email, or it may be necessary for the archivist to visit your office to review the records.
What your office does
University offices that create and maintain records are responsible for their preservation and security during their retention period, determining when they are no longer needed on-site, and providing essential information on their contents and uses to support appraisal and access.
Please follow the steps below if you believe you have records of permanent historical value to transfer to the University Archives.
Step 1
Review the University Retention Schedule and the NSHE Records Retention Schedule to determine how the records should be handled. Only some records should come to University archives. Others must be maintained by your office.
