Event policies in the Libraries

People seated at an event in the Wells-Fargo Auditorium with several people on stage

Rules that fit the space

Each of the spaces available for events has its own policies. Please take note of those differences when planning your event. Never hesitate to contact our event coordinators with any questions.

 

Wells Fargo Auditorium and lobby space

The Wells Fargo Auditorium may be used by University-affiliated groups for the following purposes:

  • Cultural events such as lectures, videos, broadcasts, and performances
  • Academic programs sponsored by university departments and organizations
  • University business such as workshops, administrative forums, and ceremonies
  • Events sponsored by student organizations that are registered with the ASUN or GSA Student Activities Offices

The auditorium is not available for non-University sponsored groups, regular classes after 5:30 p.m., or ongoing regularly scheduled meetings.

Auditorium equipment

Sound and A/V in the auditorium or use of other equipment, for any purpose but screening videos, must be approved by an Event Technology specialist. Special Event organizers should contact the Event Technology Coordinator if you require sound or projection outside of the standard teaching podium already available in the auditorium.

Food and drink

Food and drink are not allowed in the auditorium. For special events, lobby space outside of the auditorium may be scheduled for concessions and other activities. Catering arrangements are the responsibility of the event organizer.

Custodial

The auditorium is cleaned daily Monday through Friday. Weekend custodial support is provided only by special arrangement. Those scheduling weekend events will be required to contact the library event coordinators at least five business days in advance of a scheduled weekend event to arrange for cleaning. There will be a custodial support weekend charge, a minimum of two hours.

Lobby space

Lobby space outside of the auditorium may be scheduled in conjunction with the auditorium space. The lobby space may be used for registration tables, catering, or similar activities. The Knowledge Center does not provide security for furnishings or displays left in the lobby before or after event hours. Fire safety codes prohibit locking the first-floor entrance to the lobby. It is the responsibility of event organizer(s) to schedule staff to control non-participant access through the lobby.

Work order

The Library Event Coordinators will be able to set up your event. Contact them as soon as you have been approved to use the space in PackLife.

Contact: Library Administration at the Library Events Coordinator.

Capacity and seating

The auditorium, located on the first floor of the Mathewson-IGT Knowledge Center, room 124, has a maximum capacity of 163 people. Reservations will not be accepted for groups expected to exceed this capacity. Seating is theater-style and fixed.

Scheduling and hours

The auditorium is available from one-half hour after the opening of the Knowledge Center to one-half hour before closing, including weekends. Click the link for hours. The schedule varies for holidays and academic breaks.

  • Deadline: Please submit requests to use the auditorium at least 7-10 business days in advance.
  • Reservations: To make a reservation submit a request using Pack Life. Questions contact Classroom Scheduling. The approval process will proceed in Pack Life, your participation and cooperation are appreciated.
 

Large Classroom

The Large Classroom may be used by University-affiliated groups for the following purposes:

  • Cultural events such as lectures, videos, broadcasts, and performances
  • Academic programs sponsored by university departments and organizations
  • University business such as workshops, administrative forums, and ceremonies
  • Events sponsored by student organizations that are registered with the ASUN or GSA Student Activities Offices

The Large Classroom is not available for non-University sponsored groups, regular classes after 5:30 p.m., or on-going regularly scheduled meetings.

Classroom equipment

The Large Classroom is a Smart Classroom, contains equipment ready to use for lectures and presentations. The space has a projector, screen, computer for the instructor, podium, and clicker. For technical assistance, please contact Classroom Technology.

Capacity and seating

The Large Classroom is on the 1st floor of the MIKC, room 107, has a maximum of 80 people. Reservations will not be accepted for groups expected to exceed this capacity. Seating is theater-style and fixed.

Work order

The Library Event Coordinators will be able to set up your event. Contact them as soon as you have been approved to use the space.

Contact: the Library Event Coordinator.

Scheduling and hours

The Large Classroom is available from one-half hour after the opening of the Knowledge Center to one-half hour before closing, including weekends. Click the link for hours. The schedule varies for holidays and academic breaks.

  • Deadline: Please submit requests to use the Large Classroom at least 7-10 business days in advance.
  • Reservations: To make a reservation submit a request using Pack Life. Questions contact Classroom Scheduling.
 

Lilli Brant Room (DeLaMare)

Rules

  • Minimum 8 people for reservation
  • Maximum capacity is 40 with theater style configuration
  • No removing furniture from the room.

Event resources

  • Technology: There is no technology built into the room. The DeLaMare Library has projectors and screens available for free checkout. Additional (self-serve) technology is available in the @One, 1st floor of the Knowledge Center.
  • Furniture: There are 4 square tables with 8 conference chairs, 8 comfortable arm chairs, and several ottomans. Conference chairs can be added as needed.
  • Signage is available for both entrances to prevent interruptions.
  • Room can be configured in a wide variety of layouts with prior communication.

Scheduling

  • Deadline: Please submit requests to use the Lilli Brant Reading Room at least 7-10 Business days in advance.
  • Reservations:  To make a reservation submit a request using Pack Life. Questions, email the DeLaMare Library event coordinator.
 

Conference rooms

Conference room may be used by University affiliated groups.

The conference rooms 402 and 404 are located on the 4th floor of the MIKC. They are Smart Rooms, it has a projector, computer, whiteboard, and clicker available. The capacity for the spaces is 16 people around the large conference table and 2 sofas close by, 18 max.

The conference room 215 is on the 2nd floor is laptop ready, and has seating for 8 people. The space also includes a whiteboard and outlets.

The conference room 110 is on the 1st floor near the service desk and has a capacity to hold 9 people for collaboration.

Scheduling

  • Deadline: Please submit requests to use the conference room at least 7-10 business days in advance.
  • Reservations: To make a reservation submit a request using Pack Life. Questions contact the Library Events Coordinator.
 

Studio Classrooms

The Studio Classrooms may be used by University-affiliated groups for the following purposes:

  • Cultural events such as lectures, and videos
  • Academic programs sponsored by university departments and organizations
  • University business such as workshops, administrative forums, and ceremonies
  • Events sponsored by student organizations that are registered with the ASUN or GSA Student Activities Offices

The Studio Classrooms are not available for non-University sponsored groups, regular classes after 5:30 p.m., or on-going regularly scheduled meetings.

Classroom equipment

The Studio Classrooms are Smart Classrooms, containing equipment ready to use for lectures and presentations. The space has a projector, screen, computer for the instructor, podium, and clicker. For technical assistance, please contact Classroom Technology directly.

Capacity and seating

The Studio Classroom is on the 1st floor of the MIKC, room 104 (fixed), and the other classroom is on the 3rd floor next to the Basque Center Library. They have a maximum of 24 people. Reservations will not be accepted for groups expected to exceed this capacity. Seating is theater-style.

Scheduling and hours

The Studio Classrooms is available from one-half hour after the opening of the Knowledge Center to one-half hour before closing, including weekends. Click the link for hours. The schedule varies for holidays and academic breaks.

  • Deadline: Please submit requests to use the studio classrooms at least 5-7 business days in advance.
  • Reservations: To make a reservation request contact the Library Event Coordinator. Clubs/Organizations need to use Pack Life.
 

Rotunda (Dean’s approval needed)

The Rotunda is a round event space on the 2nd floor of the Knowledge Center with many exterior-facing windows. It is separate from the Library proper and is ideal for many types of events from recitals to large group meetings. No technology is available in this space, self-serve only.

Rules

  • Maximum capacity is 134 (Theater Style and Standing)
  • Maximum capacity seated dining is 70
  • We do not move furniture out of the room
  • Permission to use the piano is granted by the Music Department
  • The lights cannot be adjusted
  • No audio visual available
  • ASUN recognized student club or organizations must submit an event request using Pack Life.

Event resources

  • Self-Serve Technology: Equipment can be checked out from the @One Digital Media checkout or use our 42-inch TV screen from building operations. @One Digital Media Checkout, 1st floor of the Knowledge Center.
  • Furniture: There are 6 square four-person tables, 5 small round bistro tables, 34 black wooden chairs, 2 trashcans, and 1 grand piano.
  • Additional room configurations available

Scheduling

  • Deadline: Please submit requests to use the Rotunda at least 7-10 business days in advance.
  • Reservations: To make a reservation request contact the Library Event Coordinator.
 

Knowledge Nook (Dean’s approval needed)

The Knowledge Nook is located on the 2nd floor south end of the breezeway. Library faculty and staff have priority to this space. The capacity is 30 people. Approval from the dean is needed. The space is equipped with an instructor monitor, podium, clicker, whiteboards, 15 moveable tables, 30 chairs. 

The space is used for the following purpose:

  • Lecture, video, academic programs sponsored by university departments and organizations, University business such as workshops, and administrative forums.

Scheduling

  • Deadline: Please submit requests to use the studio classrooms at least 7-10 business days in advance.
  • Reservations: To make a reservation request contact the Library Event Coordinator. Dean’s approval needed.
 

Pillsbury Graduate Quiet Study (Dean’s approval needed)

The Pillsbury Graduate Quiet Study is located on the quiet floor-5th floor of the MIKC, room 500. It has outlets, tables, and chairs for studying during Library business hours, graduates only. The maximum capacity is 20 people. Approval from Dean is needed.

The space is used for the following purpose:

  • Quiet space
  • Individual study and research

WolfCard activation

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Scheduling

  • Deadline: Please submit requests to use the room at least 7-10 business days in advance.
  • Reservations: To make a reservation request contact the Library Event Coordinator. Dean’s approval needed.