Event Spaces at the University Libraries

Room Reservations Alert

The University Libraries is no longer scheduling room reservations for non-University related groups, as well as ASUN/student groups in any of the Libraries meeting rooms and spaces including, but not limited to: the Wells-Fargo Auditorium, Bible Conference Room, and Keyser Conference Room. For questions related to this policy change please contact the Libraries Administration Office via phone (775} 682-5010.

Event Space Details


Rotunda

The Rotunda is a round event space on the 2nd floor of the Knowledge Center with many exterior-facing windows. It is separate from the Library proper and is ideal for many types of events from recitals to large group meetings.

Rules

  • Maximum capacity is 134 (Theater Style and Standing)
  • Maximum capacity seated dining is 70
  • We do not move furniture out of the room
  • Permission to use the piano is granted by the Music Department
  • The lights cannot be adjusted
  • No audio visual available
  • Student club or organizations are required to submit a SEAB Form.

Event Resources

  • Technology: Equipment can be checked out from the @One Digital Media checkout, call (775) 784-4924 or use our 42-inch TV screen from building operations.
  • Furniture: There are 6 square four-person tables, 5 small round bistro tables, 34 black wooden chairs, 2 trashcans, and 1 grand piano.
  • Additional (self-serve) technology is available in the @One, 1st floor of the Knowledge Center, call (775) 784-4924.
  • Additional room configurations available
  • Questions, email the event coordinators at KCSEAB@unr.edu.

Leonard Graduate and Faculty Room

Rules

  • Maximum capacity is 49
  • No Undergraduate student groups in this room
  • No removing furniture from the room. The furniture may be moved to the side, but it does not leave the room.
  • Small conference room is not available during events.

Event Resources:

  • Technology: There is a screen in the room, however there is no computer in the room and the screen sits lower to the ground. In a large group it might be difficult to see the screen from the back of the room. There is a sound system that can be tapped into with auxiliary cable.
  • Furniture: There are 2 square tables and 2 round tables that each seat 4, plus armchairs, sofas, ottomans, coffee tables, and end tables.
  • Additional (self-serve) technology is available in the @One, 1st floor of the Knowledge Center, call (775) 784-4924.
  • Signage can be added to the reservation to place on the second floor and the fourth floor. Taping signs to the walls is not allowed.
  • Additional room configurations available
  • Questions, email the event coordinators at KCSEAB@unr.edu.

Wells Fargo Auditorium and Lobby Space

The Wells Fargo Auditorium may be used by University affiliated groups for the following purposes:

  • Cultural events such as lectures, videos, broadcasts, and performances
  • Academic programs sponsored by university departments and organizations
  • University business such as workshops, administrative forums, and ceremonies
  • Events sponsored by student organizations that are registered with the ASUN or GSA Student Activities Offices

The auditorium is not available for non-University sponsored groups, regular classes after 5:30 p.m., or on-going regularly scheduled meetings.

Auditorium Equipment

Sound and A/V in the auditorium or use of other equipment, for any purpose but screening videos, must be approved by an Event Technology specialist. Special Event organizers should contact the Event Technology Coordinator, Michelle Rebaleati, at mrebaleati@unr.edu if you require sound or projection outside of the standard teaching podium already available in the auditorium.

Food and Drink

Food and drink are not allowed in the auditorium. For special events, lobby space outside of the auditorium may be scheduled for concessions and other activities. Catering arrangements are the responsibility of the event organizer.

Custodial

The auditorium is cleaned daily Monday through Friday. Weekend custodial support is provided only by special arrangement. Those scheduling weekend events will be required to contact Library/IT Administration at (775) 682-5684 or itadmin@unr.edu at least five business days in advance of a scheduled weekend event to arrange for cleaning. There will be a custodial support weekend charge, a minimum of two hours.

Lobby Space

Lobby space outside of the auditorium may be scheduled in conjunction with the auditorium space. The lobby space may be used for registration tables, catering, or similar activities. The Knowledge Center does not provide security for furnishings or displays left in the lobby before or after event hours. Fire safety codes prohibit locking the first-floor entrance to the lobby. It is the responsibility of event organizer(s) to schedule staff to control non-participant access through the lobby.

Capacity and Seating

The auditorium, located on the first floor of the Mathewson-IGT Knowledge Center, has a maximum capacity of 163 people. Reservations will not be accepted for groups expected to exceed this capacity. Seating is theater style and fixed.

Scheduling and Hours

The auditorium is available from one-half hour after the opening of the Knowledge Center to one-half hour before closing, including weekends. Click the link for hours. The schedule varies for holidays and academic breaks.

Please submit requests to use the auditorium at least five working days in advance. To make a reservation request contact Classroom Scheduling at (775) 784-6837 or scheduling@unr.edu.

If approved, the reservation will be confirmed by e-mail notice to the requester with important information about the reservation.  Once you are approved by Classroom Scheduling, contact the Knowledge Center event coordinators for additional assistance at KCSEAB@unr.edu.


Lilli Brant Room (DeLaMare)

Rules

  • Maximum capacity is 40 with theater style configuration
  • No removing furniture from the room.

Event Resources

  • Technology: There is no technology built into the room. The DeLaMare Library has projectors and screens available for free checkout. Additional (self-serve) technology is available in the @One, 1st floor of the Knowledge Center.
  • Furniture: There are 4 square tables with 10 conference chairs, 8 comfortable arm chairs, and several ottomans. More conference chairs can be added as needed.
  • Signage is available for both entrances to prevent interruptions.
  • Room can be configured in a wide variety of layouts with prior communication.
  • Questions, email the event coordinators at dlmlib@unr.edu.